Managing Your Staff Email Quota

Staff Quotas

Unfortunately the University doesn't have infinite diskspace on the email server (mail1.monash.edu.au), and so they have set an email quota on all email accounts. The staff quota has been set at a soft limit of 100 MB and a hard limit of 150 MB.
If you exceed the soft quota, you will receive regular messages from the MMS mail server informing you that you are over quota. If you exceed the hard quota, you will not receive any mail at all. Anyone sending you mail will receive a bounce message, and the mail will be discarded.

For more information on staff email quotas:
http://www.its.monash.edu/messaging/faq/staff_quota.html

How do I clean up my email?

1. Check how much space you are using.
Check how much space you are using and which folders are using the most space:
Log in to the Web mail client select the 'folders' tab.

2a. Request an email archive
Archive all your mail currently on mail1 using the email archival tool:
https://messaging.its.monash.edu.au/mail/archive/request.phtml

Instuctions for using the email archival tool:
http://its.monash.edu.au/messaging/email/archive/

2b. Save your archive to disk
You will receive an email providing a link to download your compressed email archive (in zip format). Download this file and store it on your hard drive. You should then backup this file to a CD or Zip Disk as an archive copy.

3. Move emails from mail1.
Move (file) old or unecessary emails to your local mail folder.

To learn more about the different email folders on mail1 and local mail:
http://www.its.monash.edu.au/services/mms/training/messenger/pdf/mail_folders.pdf

For more information on managing emails using email folders:
http://www.its.monash.edu.au/services/mms/training/messenger/pdf/managing_your_email.pdf

Links

• Folder Archival Tool:
  https://messaging.its.monash.edu.au/mail/archive/request.cgi



• Monash Email training notes:
  http://www.its.monash.edu.au/services/mms/training/messenger/

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