TSG News | Faculty of Medicine

This edtion of TSG news will address many of the questions that staff have been logging with their local IT teams this year.

For the best information on Monash software licensing, visit the Monash Software Catalogue. The Catalogue is a central resource for all Monash staff and students and includes details in relation to what software is available for University staff and students, how software can be accessed and how software can be used.

MICROSOFT OFFICE 2007 for privately owned computers

Microsoft is offering the top of the range Ultimate 2007 version of Microsoft Office to all Australian university students and staff at a low price.

MICROSOFT OFFICE 2007 training options

2. Monash instructor-led training
The course is run by Monash Staff Development and is designed to fast-track participants in navigating and using the new format of Office 2007 and Microsoft Word 2007.

New SPSS code for 2009

Monash University’s licence codes for SPSS 15, 16 and 17 are now available.
The new codes are valid until January, 2010.

Note: Codes for SPSS 15.0 for Windows and Mac 13.0 will expire on 31st October 2009. Under the terms of Monash University's licence agreement with SPSS, if you want to continue using SPSS after this date, you must upgrade to a later version (either Version 16 or 17).

There are two ways to get the codes:
1. Automatically via Novell (for Windows users at Monash) or
2. Via a request to Central ITS (for Macintosh users, all home users or Monash staff not using Novell.)

NOVELL
The automatic licence renewal programs are available via the Novell Application Launcher (NAL) for staff using Windows and Novell at Monash.

To renew SPSS via Novell, please complete the following:

1. Login to Novell
2. Click Start
3. Click Run
4. Type Y:\nal.exe and then click OK
(If this doesn't work, type Y:\nalwin32.exe and then click OK)
5. Select [All] on the left hand side.
6. Double click on SPSS 15 Licence renewal Jan 2010 or
SPSS 16 Licence renewal Jan 2010 or SPSS 17 Licence renewal Jan 2010
(If you cannot see either of these icons, click on View/Refresh)

1. If staff have already filled in and submitted the ‘SPSS for Work and Home order form’, then the new SPSS codes will have been emailed to them in the last two weeks.

2. If staff have not filled in this form, or you have not already received the new code, then you must:

NOTE: Under the new process, SPSS CDs and serial codes will no longer be held by Faculty IT staff, but will be distributed by Monash ITS Service Desks.

It is Monash Central ITS's aim to make software readily available to all eligible Monash users. However in doing so we need to ensure that we remain compliant with our legal obligations and mitigate any risk of non-compliance.

New AMOS code for 2009

Monash University’s licence codes for AMOS 17 are now available.
AMOS is part of the SPSS Software for Powerful Structural Equation Modeling and Path Analysis.

There are two ways to get the codes:
1. Automatically via Novell (for Windows users at Monash) or
2. Via a request to Central ITS (for macintosh users, all home users or Monash staff not using Novell.)

NOVELL
The automatic licence renewal programs are available via the Novell Application Launcher (NAL) for staff using Windows and Novell at Monash.

To renew AMOS via Novell, please complete the following:

1. Login to Novell
2. Click Start
3. Click Run
4. Type Y:\nal.exe and then click OK
(If this doesn't work, type Y:\nalwin32.exe and then click OK)
5. Select [All] on the left hand side.
6. Double click on AMOS 7 Licence renewal Jan 2010
(If you cannot see either of these icons, click on View/Refresh)

1. If staff have already filled in and submitted the ‘SPSS for Work and Home order form’, then the new AMOS codes should be emailed to them.

2. If staff have not filled in this form, or you have not already received the new code, then you must:

NOTE: Under the new process, SPSS/AMOS CDs and serial codes will no longer be held by Faculty IT staff, but will be distributed by Monash ITS Service Desks.

It is Monash Central ITS's aim to make software readily available to all eligible Monash users. However in doing so we need to ensure that we remain compliant with our legal obligations and mitigate any risk of non-compliance.

SPSS Licensing-your questions answered

1. My SPSS codes have expired. When will the new codes be released?
The new codes have been released. They are available via Novell (NAL: Novell application launcher, will have been emailed to registered staff, or can be requested from ITS -see above)

2. Will I lose access to SPSS in the meantime?
No, the current codes are valid until the end of May, 2009.

3. How long does the new code last?
The new code is valid until January, 2010.
The University has changed the licnce agreement so that the new yearly codes are released at the start of the year rather than in May/June.

4. Several people in my Department need the new code. Can I give the code to my colleague/student?
No, the code must not be distributed to any other Monash staff under any circumstances.
Each installation must be recorded in the Unversity's database by ITS.

5. I need the code for my home computer. How do I get the code?
This information was sent via Central ITS to all registered users this month.
If you are not registerd, plasee see the artcile above about requesting the code for home use.

GRAPHPAD PRISM: Register and download for NEW USERS

GRAPHPAD PRISM: site license renewal - new code for CURRENT USERS

The GraphPad Prism site license for the Faculty was renewed last month and advertised to all Faculty staff through TSG news.

The new serial numbers for the renewed license term, May 1, 2009 through April 30, 2010, have been emailed to all existing subscribed users of this site licence.

Updating the software:

After April 1, Prism will remind you when you quit the program that the software will expire at the end of April. The easiest way to extend Prism for the new license term is to wait until May 1. The first time you launch Prism after that, Prism will ask you to enter the serial number above.

If you really dislike the reminder message and you would like to update the serial number before May 1, there is a choice on the Prism 5 Help menu where you can "Enter a new serial number."

ENDNOTE

Endnote is one of the most popular bibliographic software packages. It can be used to search online bibliographic databases, organise references in scholarly papers, and create instant bibliographies.

Monash Software Catalogue

Undergraduate Student Labs Software - 2009

We are well into the teaching program for the first semester and I hope that the software for Semester One is working without any issues. In order to plan for the remainder of the teaching year, I would ask that the academic and teaching staff start to consider their needs for Semester Two. The software that has been installed for Semeser One can be found here: http://www.med.monash.edu.au/tsg/itss/studentlabs/lab-software.html

If your Department has a new program that is to be used in Second Semester or, if a particular program has been updated and you require the newer version, please use this web-link to of the changes required:
http://itm.med.monash.edu.au/undergradlabs/staff-info/request-change-2009.cfm

Please note the following important points:

1) This is the only official request form that will be accepted for changes to software in the Undergraduate Student Laboratories. E-mails or phone calls requesting changes will not be actioned.

2) We encourage and support the use of Blackboard to provide student data/work files. But be aware that not all applications will function on "Blackboard". If in doubt, please contact us by JobDesk for clarification.

3) No changes to the configuration of software will be made to any lab image during the official University teaching semester.

4) To help us ensure that all the correct changes are made as requested, please submit a separate request (using this form), for each change required.

5) Due to the complexity of the software images, we require sufficient time to install and thoroughly test both the hardware and software to ensure they work correctly in the undergraduate student laboratories, before they are made public. Accordingly, we request that all changes to the software images for 2008 teaching year be submitted by 30th June 2009.

and finally,

6) Any requests for software changes, which are lodged on or after 1 July 2009, will be billed to the requesting Department. And so, before any late requests are actioned, you must provide a valid cost centre, fund number and, have an approval from your resource manager or Head of Department.

Issue #81 May 2009

Contents

Desktop Services

Infrastructure and Major IT Projects

TSG News- The SOFTWARE Edition!